01
One group. Every company.
Several companies in one workspace. Separate sites and Xero draft inboxes, with a company filter for group oversight.
Spend control for multi-company groups
Approve It.
Clear approvals.
Confident finance. Every company.
From the first quote to the final invoice, give every request a clear path, the right approver and a complete record. Then hand it to the right Xero inbox.
£80 per company per month · Unlimited users and sites · Set up for you
Built for teams that work across companies and sites
Care home groups
Local requests. Group-wide control.
Multi-site operators
Every site in the right company.
Finance teams
Checked invoices. Traceable decisions.
One connected workspace
Everything between a request and a ready-to-send invoice.
Your companies stay distinct. Your people work together. Finance keeps the full picture.
02
Quote first, or invoice first
Pre-invoice requests approve the spend before purchase. Invoice requests start with the invoice you already have.
03
The right approver
Pick an approver from a searchable list. Approve or reject with one click and add decision comments.
04
A proper finance check
Compare the invoice with the approved amount. Record verification, accept a variance with notes or send it for re-approval.
05
The complete paper trail
Attach multiple quotes, invoices and supporting evidence. Keep the documents with the request they belong to.
06
Organised around your sites
Sites belong to their company. Users can add suppliers and categories to keep everyday requests organised.
07
No more chasing updates
Approval request, decision and workflow emails keep people informed, with direct links back to the request.
08
Every action accounted for
See who submitted, approved, uploaded, verified and sent each item. Search the smart audit log and export CSV.
09
Your workspace, your identity
Use your own logo and accent colour. Choose a workspace default currency and a different currency per request.
10
Admin without the friction
Manage users, reset passwords, assign companies, organise sites, categories and suppliers, and configure integrations.
11
Clear roles. Private data.
Tenant admins, finance, approvers and requesters have defined access. Requesters see their assigned companies; reviewers have group oversight.
12
An invoice that reaches Xero
Finance sends the invoice PDF to the company's nominated Xero draft inbox. Each company has its own auto-send setting.
The approval journey
Nothing skips the finance check.
Start with a quote or an invoice. Move forward with the documents and decisions in one place.
- 1
Submitted
Save a draft, add the request details and choose an approver.
- 2
Pre-approved
Approve the quote before purchase, or approve an existing invoice.
- 3
Invoice uploaded
Attach the invoice and its amount to the approved request.
- 4
Finance checked
Verify the invoice, review differences and record variance notes.
- 5
Sent to Xero
Finance sends the invoice PDF to the company's own draft inbox.
Purchase request #1042Submitted
Illustrative request
New equipment for the team
Care Group North site
Approved spend
£1,248.00
- SubmittedCurrent stage
- 2Pre-approved
- 3Invoice uploaded
- 4Finance checked
- 5Sent to Xero
Invoice PDF attached
Every stage, including the exceptions
DraftPending pre-approvalPre-approved, awaiting invoicePending finance checkReady for XeroSent to XeroNeeds re-approvalRejectedCancelled
If an invoice differs from the approved amount, the variance stays visible. Finance can accept it with notes or request re-approval.
People and permissions
A clear responsibility at every step.
01
Requesters
Raise requests, choose an approver and attach evidence. See requests in their assigned companies.
02
Approvers
Review, approve or reject with comments. See workspace companies and filter to the one they need.
03
Finance
Upload invoices, check approved amounts, verify and send to Xero. Review the group with company filters.
04
Tenant admins
Manage the workspace, users, company assignments, sites, branding and integrations. Reset user passwords.
The Xero handoff
The right invoice. The right company. The right inbox.
Each company has a nominated Xero draft inbox and an auto-send switch. Finance checks the invoice, then the email handoff includes the PDF, not just a status update.
Verified invoice
PDF attachment + request details
Company A: its own draft inbox
Company B: its own draft inbox
Company C: its own draft inbox
Email-based handoff, no shared Xero account. Each company must allow bills@approve-it.online as a sender in its Xero draft inbox.
Security and compliance
Private by design. Accountable in practice.
Workspace isolation, role-based access and private encrypted files support your organisation's financial controls.
Isolated workspaces
Access is checked against your workspace and company permissions. Private attachments use authorised, short-lived links.
A smart audit record
Who did what, when, with decision and variance notes. Search the audit log and download CSV records.
Privacy Centre and DPA
Users can export their data and request deletion. Redacted audit records retain financial context. A DPA documents processing responsibilities.
Simple, company-based pricing
One price. Room for the whole team.
One workspace can hold several companies. Each company has its own sites and Xero inbox, with no per-user or per-site charge.
The full Approve It workspace
£80per company / month
Invoiced monthly. Unlimited users. Unlimited sites.
- Both request types and the full finance workflow
- Multiple companies with individual Xero inboxes
- Attachments, notifications and audit CSV exports
- Roles, branding and multi-currency
- Privacy Centre, data export and deletion
- Invite-only setup by Growth Core
A few useful answers
Before you bring your team on board.
How does pre-approval work?
Raise a pre-invoice request with the quote and estimated cost. Your approver decides first. The requester or finance uploads the invoice later, then finance checks it before the Xero handoff.
What if we already have an invoice?
Choose Invoice approval and attach it upfront. The chosen approver reviews it, then finance checks the invoice before sending it to Xero.
What happens if the invoice amount changes?
A difference from the approved amount is flagged. Finance can accept the variance with notes or send it back for re-approval, keeping the decision in the activity trail.
Does each company have its own Xero connection?
The handoff uses email, not a shared Xero account connection. Each company nominates its own Xero draft inbox and can enable auto-send. Invoice PDFs are attached. Add bills@approve-it.online to that inbox's allowed senders.
Who can see our requests?
Workspaces are isolated. Requesters can see requests in their assigned companies. Approvers, finance and tenant admins can see their workspace's companies and filter by company. Self-approval is blocked.
Do everyone’s email addresses need the same domain?
No. Tenant admins can add people with different email domains, including group finance colleagues and external advisers.
Can I sign up myself?
No. Approve It is invite-only. Send an enquiry below and Growth Core sets up your workspace. Your tenant admin adds your users.
What does £80 include?
£80 per company per month includes unlimited users and sites, the approval workflow, finance checks, attachments, notifications, branding, audit exports and Privacy Centre controls.
Can users export or delete their personal data?
Yes. The Privacy Centre provides data export and deletion. A redacted audit trail preserves the workspace's financial record. Read our Privacy Policy and DPA for the full details.
Contact Growth Core
Your next workspace starts with a conversation.
Approve It is invite-only. Tell us about your organisation and the Growth Core team will set up your workspace.
We'll be in touch within one business day.
ash@growthcore.co.uk